TOC Buy Your Bus Ticket Now Early Arrival Application and Vehicle Access SMOL Grants open till May 31st Call for Transport Co-lead Volunteers Call for First Aid Volunteers Updated Survival Guide Call for Witch Lights Volunteers Important Accessibility Core Information Work Weekend Sign-up 1. Plan Early – Buy Your Bus Ticket Now Buy bus tickets by logging into your profile here. https://volunteer.fireflyartscollective.org/site/login We offer refunds upon request through June 17, 2019 — two weeks before the event opens. After that date, we will unfortunately only be able to offer refunds if the buses sell out AND someone else needs your ticket. Bus ticket purchases must be made online, and will end at the same time that event ticket sales close. For more info email transport@fireflyartscollective.org mailto:transport@fireflyartscollective.org 2. Early Arrival Application and Vehicle Access Looking to arrive early for Firefly to set up art, theme camp, or volunteer for an early shift? Do you need access to the woods for a vehicle? The 2019 Early Arrival application is now live! https://forms.gle/rHCG3EKizjrgbJs26 Vehicle Hill Access for Early Arrival and Exodus There is a new process this year for registering your vehicle for hill access. The GTFO Vehicle Registration information is now a section within the Early Arrival application. We did this to streamline the process and reduce the amount of forms that people need to fill out. ***Pay attention for separate confirmation emails because it’s possible to receive Early Arrival approval as an individual, but have your Pinto rejected by GTFO.*** If you recently used last year’s link for GTFO Vehicle registration, you will need to include that info again when applying for Early Arrival. Please use the Early Arrival Form for Vehicle Hill Access during Early Arrival and Exodus. Questions? If you have concerns regarding vehicle access, email gtfo@fireflyartscollective.org. Otherwise, drop us a line at early@fireflyartscollective.org. 3. “Smol” Art Grants open until May 31st! The major art grants are all closed, but Smol grants are still available! Smol Grants are awarded in lesser amounts than a full Creativity Grant (between $40 and $99), and are meant to help cover expenses associated with projects of a small (or “smol”) size or scope. The application process is also more lightweight and simply involves filling out a Google form. They are particularly designed to encourage creation by new participants and participants who haven’t brought art to Firefly before, but everyone is welcome to apply! Get all the details on the Firefly Smol Grant Page https://www.fireflyartscollective.org/participate/art-at-firefly/art-grants/... on the website. And apply for a Smol Grant by filling out this Form. https://docs.google.com/forms/d/1iSCthnLFzsk72B_fctuycP6F0p-ZiBscafBo38VsmRY Questions? Email us at grants@fireflyartscollective.org mailto:grants@fireflyartscollective.org. 4. Transport Co-Leads Wanted Before Event—Assists with finding and training on-board bus volunteers for all bus trips, communications (emails), logistics and perks (bus locations, detours, etc.) During Event—Meet and board busses when they arrive at the event, assist busses with turning around, answer passenger questions about the bus (schedule, perks, exodus), collects materials from on-board bus coordinators Exodus—Checks in passengers, coordinates staging area for luggage, makes sure passengers load gear onto trucks and busses in a timely manner, makes sure busses leave on time Email transport@fireflyartscollective.org if you’re interested in the above position. 5. Call for First Aid Volunteers Firefly First Aid is seeking people to be mobile response for minor injuries and healthcare issues! If you are trained to be an EMT, paramedic, RN, NP, PA, ME, or DO, please volunteer for a licensed shift! If you don't have any training, you can join as an unlicensed volunteer. Training sessions will be both in Boston before the event and on site. Any questions can be sent to First Aid Core lead, lia@fireflyartscollective.org. 6. Updated Survival Guide For seasoned Fireflies and Newbies alike. Check out the new and improved Survival Guide https://www.fireflyartscollective.org/getting-ready/survival-guide/. Read it with ease on your mobile. What you’ll find in this year’s Survival Guide: Critical Info regarding the Site and the Event New Infrastructure Section, a list of festival resources and structures to help you learn what is available at the event Leave no Trace and “Moop” defined Camping at Firefly and what to expect Pictures! Your photos from the gallery at use And much more... Make sure everyone in your group reads it before packing and leaving for the event. Email communications@fireflyartscollective.org mailto:communications@fireflyartscollective.org with questions or comments. 7. Volunteer to help with the Witch Lights! Call for volunteers: help make the Witch Lights move! The Witch Lights have been an evolving art installation for the last four Fireflies. This year, they will be moving around the festival, appearing in a new location every night! But I need help from the community for it to happen. Specifically, I need: Volunteers to assist in moving the lights and managing batteries Suggestions for when and where the Witch Lights should appear The Witch Lights are easy to break down, move, and install, as long as there's more than one person doing it. I'm one person. I really need your help. It's easy. And fun! Volunteer to help the Witch Lights here. https://airtable.com/shrm5XPNLFklO5JhG The Witch Lights were originally intended to beckon passers by, and lead you to something magical or secret. And so, I ask you: Do you have a thing? An art? An event? A secret? Is there a thing you discovered, that maybe other people don't know about? Is it a little bit out of the way? Do you want the Witch Lights to guide people to it, one night? Tell me your secrets! Or, if there's a place that you just plain think the Witch Lights would be nifty, tell me that too... Suggest a location here. https://airtable.com/shrqCirH1LI3FJwTK 8. Accessibility Core Information for Participants As you might be aware Firefly is one of the most physically inaccessible burns in the country. This can limit who is able to attend the event. While we cannot make the mountain level, we can make things a bit easier for folks with any sort of long term or short term physical disability. 4 years ago Accessibility Squad was started by a determined and generous firefly with a couple carts and the goal to help as many folks who needed it as they could. This year we are excited to make our second year of Accessibility Core even better than first. We can help you get your gear to your camp. We have a vehicle and volunteer drivers to get your things up to the site and a brute squad/haulers to get your stuff the rest of the way. We will have volunteers available during most daylight hours during the event: Tuesday 7/2: 11 am-8 pm Wednesday 7/3: 8 am-8 pm Thursday 7/4: 8 am-8 pm Friday 7/5: 8 am-8 pm Saturday 7/6: 8 am-8 pm Sunday 7/7: 9 am-8 pm There will be two points of contact with us, the gate/greeters tent and the rangers tent. A comprehensive step by step guide on how to get accessibility help will be released in a coming edition of the Glowbe closer to the event. Important Accessibility Core Exodus Information Accessibility's ability to help is limited by two important factors, the weather and the total number of participants that need assistance. If there is bad weather we will not be able to run the carts to assist people. This is not something within our control and everyone using this service needs to know that bad weather could greatly impact your ability to get to or leave your campsite. If there is a high volume of people using accessibility services it could also impact our ability to assist in a timely fashion. Participants may not be able to leave when they would like to, but we will make all efforts to help in the fairest, most efficient way possible. We ask that all participants understand the limitations we are dealing with and plan accordingly. Exodus poses significant challenges as all participants will be leaving on the same day. Because of this all participants that are taking the bus will need to be ready to leave by 9:00 am on Sunday. We may not be able to reach you for hours but it's vital that people using the bus are ready to leave first thing in the morning. We are aware this is an additional challenge but it is the only way we can effectively move people down the mountain. Anyone not taking the bus during exodus may not be able to get assistance until the afternoon. Again, please plan accordingly. We have not capped the number of people able to sign up for accessibility yet but a cap could be implemented in future years if we run into volume issues. Accessibility will still help in anyway we can if there are issues but we can not promise timely assistance. Contact Chelsea and Matt O with any questions or concerns at accessibility@fireflyartscollective.org mailto:accessibility@fireflyartscollective.org 9. Work Weekend Sign-up Announce The ability to sign up for Work Weekends will be happening Friday (May 10). Stay tuned to the Announce List and the Work Weekend Page https://www.fireflyartscollective.org/getting-ready/work-weekends/ on the website for more details. .