May 2025 - Announce - lists.fireflyartscollective.org

Firefly 2025 GLOWBE #1
by The Firefly Official Announcement List 30 May '25

30 May '25

Hi, Fireflies! This is your trusty neighborhood Comms team, checking in with the first Glowbe of the season. The Glowbe comprises relevant communications announcements that have gone out, so they may be familiar, but some are new and they are all worth a look through! At the time of writing this email, Firefly begins in: 2,764,800 seconds, or 46,080 minutes, or 768 hours, or 32 days, And we are looking forward to seeing you in the woods! Much love, Comms In this edition: Sign Up for Volunteer Shifts Firefly 2025 Work Weekends: Dates and Sign-Up New members of the Firefly Board of Directors for 2025 2025 Art/Theme Camp Placement Application is LIVE Kids Camp at Firefly The Col for Smol: Grant Submissions Are Now Open for Smol Grants! How to submit? What to know more about Firefly Art Grants in general? Other questions? Asks & Offers Keep in Touch ------------------------------ Sign Up for Volunteer Shifts Firefly is a volunteer-run event, so it all happens with the help of participants like you! Now that the lottery has run and folks can begin purchasing tickets, the Volunteer sign-up portal <https://volunteer.fireflyartscollective.org/> is also open. Follow the link to sign up for shifts to help out with the core(s) of your choice during the event. New to Firefly and not familiar with what each core does? Learn more on our website’s Volunteer Cores <https://www.fireflyartscollective.org/participate/join-a-core/> page. If you’re interested in a particular core and have additional questions, send an email to the core and the leads will follow up with you! ------------------------------ Firefly 2025 Work Weekends: Dates and Sign-Up Greetings Fireflies, It’s almost time to get back to the land and begin preparing it for our yearly retreat and respite from the default world! Work weekends are an excellent way to meet some awesome folks, and to get into those woods for a few weekends in June before the event starts. Dates are as follows: - Work Weekend #1: June 6-8 - Work Weekend #2: June 13-15 (Art & Theme Camp Placement is on Sunday, June 15) - Work Weekend #3: June 20-22 *Work hard, play hard* is our motto. Does that sound like you? Sign up here! <https://docs.google.com/forms/d/e/1FAIpQLSdacsUOoYyxNOFhRi5EC3EAwupHB4ZRkAN…> In related news: The Work Weekend Chainsaw Orchestra is looking for experienced chainsaws to come make music in the woods. If you have a chainsaw and are comfortable using it (and have safety gear too), consider joining the sonorous cacophony! See you in the woods! Iva Infrastructure Cluster Lead // DPW Co-Lead // Board of Directors // Landowner Liaison Questions? Email workweekends(a)fireflyartscollective.org ------------------------------ New members of the Firefly Board of Directors for 2025 - TL;DR: New board members! Welcome Max, Omar, and Jack. Dear Fireflies, Thank you for your comments and feedback over the past several months! We're pleased to announce the addition of three new members to the Firefly Board of Directors: - Max Alexander - Omar Hamilton - Jack Reid Max, Omar, and Jack join our eight current active directors: - Tristan Brown - Jon Evans - Jered Floyd - Iva Gishin - Carly Nix - Peter Salomone - Ollie Shonaldmann - Dan Snyder You can learn more about all board members at https://www.fireflyartscollective.org/firefly-arts-collective/board-of-dire… We welcome feedback on the Board at any time to board(a)fireflyartscollective.org. If you wish to send feedback anonymously, feel free to use this Google Form <https://forms.gle/D5ZbrsGAiQqcuCWz8>, or relay it through any board or community member that you trust. Thank you for your participation and we look forward to seeing you in the woods in 2025! Sincerely, The Firefly Arts Collective Board of Directors ------------------------------ 2025 Art/Theme Camp Placement Application is LIVE TL;DR: - Fill out your placement application now! Placement Application <https://forms.gle/1q3Kc4LaB6ZJoTHF9> - List your theme camp <https://www.fireflyartscollective.org/what-is-firefly/theme-camps/theme-cam…> on the Website - Add events to the What/Where/When <https://firefly-2025.dust.events/> Calling all artists and theme camp leads: the Placement Application <https://forms.gle/1q3Kc4LaB6ZJoTHF9> is here! The Application is due by Sunday, June 8th in advance of Placement Day on Sunday, June 15th at 11am. All theme camps/art (whether new or returning) will be doing placement at the same time. Please submit the form early, especially if you're planning on seeking advice from Placement Core on where you may want to look for a spot that fits your needs. We're excited to work with you to make this run as smoothly and efficiently as we can! Optionally: Follow these links to have your theme camp listed on the website <https://www.fireflyartscollective.org/what-is-firefly/theme-camps/theme-cam…>, and put any events in the What/Where/When <https://firefly-2025.dust.events/> guide! Contact Placement Core at placement(a)fireflyartscollective.org if you have questions. ------------------------------ Kids Camp at Firefly - TL;DR: Bringing kids? Collaborate with others who are bringing kids! Bringing kids to Firefly and want to coordinate? There are community resources for parents and guardians of children at the event, and an accessible and quiet Kids Camp area near lower parking. Whether or not you would like to camp in the kids area — it's not required — we can still collaborate on art and other projects that can be accomplished by younger Fireflies. Join the Kids Camp mailing list and Facebook group! Mailing list: https://lists.fireflyartscollective.org/mailman3/lists/kids.lists.fireflyar… Facebook group: https://www.facebook.com/groups/425983427903903 ------------------------------ The Col for Smol: Grant Submissions Are Now Open for Smol Grants! - TL;DR: Grant submissions open for SMOL little grants Over the years, the Firefly Arts Collective has been proud to provide grant support to Firefly artists to enable them to express and fulfill their varied creative visions. These grants are intended to support and promote radically-expressive, community-based, interactive and/or collaborative projects that help define and shape the creative core of the event. Art is a central part of Firefly, and the event wouldn't be the same without the wonderful pieces that have been brought to Vermont over the years. Bringing art is a great way to add a piece of yourself to the event and contribute/participate in a meaningful way. We are now accepting applications for our final grant category, Smol Grants! These grants are available between $40 and $149, and are meant to help cover expenses associated with projects of a small (or “smol”) size or scope. We love smol projects! Small projects fill the woods with art and give an opportunity to people who don’t have the time or resources to commit to something bigger. They are particularly designed to encourage creation by new participants and participants who haven’t brought art to Firefly before, but everyone is welcome to apply! These grants are evaluated on a rolling basis, from now until June 13th, but please note that our budget is not unlimited, and if we run out of money, we will have to close submissions. Submit your application early! For more information, see the Smol Grants <https://www.fireflyartscollective.org/art-at-firefly/art-grants/smol-grants/> page on the website. How to submit? Smol grants, being smol, have a smol application process as well! Follow this link: Apply for a Smol Grant <https://docs.google.com/forms/d/e/1FAIpQLSdwV2kESAsQnYhr7sVQlVbtuy12PyVBCHi…> What to know more about Firefly Art Grants in general? See our Art Grants <https://www.fireflyartscollective.org/participate/art-at-firefly/art-grants/> page on the Firefly website. Other questions? Email us: grants(a)fireflyartscollective.org <3 Firefly Art Grant Core ------------------------------ Asks & Offers In each GLOWBE we will have a section for ride swaps, equipment swaps, theme camp connections, and personals. We'll be posting OFFERs and NEEDs in each week's GLOWBE. By having this all in one place, it will be easy to scan and find the perfect match. Place an ask and/or offer <https://forms.gle/kKNTokSGK5FbPUZ57> ------------------------------ Keep in Touch In addition to the GLOWBE, you can find announcements and keep up with fellow Fireflies on Facebook <https://www.facebook.com/groups/firefly.arts.collective> and Discord <https://discord.gg/KtUy8xHqTK>. Subscribe to the Firefly Blinklist Email List <https://lists.fireflyartscollective.org/mailman3/lists/fireflyblink.lists.f…>, A free-for-all email list for community discussion. Use the email directory <https://www.fireflyartscollective.org/firefly-arts-collective/contact/> to get in touch with any of the volunteer cores directly. ------------------------------

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Firefly 2025 Work Weekends: Dates and Sign-Up
by The Firefly Official Announcement List 30 May '25

30 May '25

Greetings Fireflies, It’s almost time to get back to the land and begin preparing it for our yearly retreat and respite from the default world! Work weekends are an excellent way to meet some awesome folks, and to get into those woods for a few weekends in June before the event starts. Dates are as follows: - Work Weekend #1: June 6-8 - Work Weekend #2: June 13-15 (Art & Theme Camp Placement is on Sunday, June 15) - Work Weekend #3: June 20-22 *Work hard, play hard* is our motto. Does that sound like you? Sign up here! <https://docs.google.com/forms/d/e/1FAIpQLSdacsUOoYyxNOFhRi5EC3EAwupHB4ZRkAN…> In related news: The Work Weekend Chainsaw Orchestra is looking for experienced chainsaws to come make music in the woods. If you have a chainsaw and are comfortable using it (and have safety gear too), consider joining the sonorous cacophony! See you in the woods! Iva Infrastructure Cluster Lead // DPW Co-Lead // Board of Directors // Landowner Liaison Questions? Email workweekends(a)fireflyartscollective.org

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Sign Up for Volunteer Shifts
by The Firefly Official Announcement List 30 May '25

30 May '25

Firefly is a volunteer-run event, so it all happens with the help of participants like you! Now that the lottery has run and folks can begin purchasing tickets, the Volunteer sign-up portal <https://volunteer.fireflyartscollective.org/> is also open. Follow the link to sign up for shifts to help out with the core(s) of your choice during the event. New to Firefly and not familiar with what each core does? Learn more on our website’s Volunteer Cores <https://www.fireflyartscollective.org/participate/join-a-core/> page. If you’re interested in a particular core and have additional questions, send an email to the core and the leads will follow up with you!

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LAST DAY for Firefly 2025 Ticket Lottery Registration!
by The Firefly Official Announcement List 26 May '25

26 May '25

Welcome Back Fireflies! This is a friendly reminder that today (Monday, May 26) is the *final day* to register for the Ticket Lottery <https://volunteer.fireflyartscollective.org/>! Anyone who registers today will get the first-round chance at a ticket in the Lottery, with initial ticket offers getting sent out on May 28. If you register after today you’ll be added to the waitlist in the order you sign up. More information and instructions are on our Tickets for Firefly <https://www.fireflyartscollective.org/getting-ready/tickets/> page and you can direct any questions to the Ticket Core volunteers at tickets(a)fireflyartscollective.org. Once you register, you’ll be able to see all the different types of volunteer shifts you can sign up for. Are you interested in volunteering but aren’t sure where to start? Grab yourself a copy of the wonderful Volunteer Role Finder <https://docs.google.com/spreadsheets/u/1/d/1UD4nSSNYi5M5mWEmvrBbktZ4aC5hqma…>! Just follow that link and “Make A Copy” to start exploring! We’re all excited to get back home to Vermont – look for announcements of Work Weekend signups coming soon! See you all in the woods in a bit over a month, if not sooner!

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Firefly 2025 Ticket Lottery Registration NOW OPEN!
by The Firefly Official Announcement List 19 May '25

19 May '25

Welcome Back Fireflies! The official start of the Firefly 2025 season has arrived! You can now register for a ticket at https://volunteer.fireflyartscollective.org! Registration for the Ticket Lottery will be open until May 26th, and Lottery results sent out on the 28th. If you register after the 26th, you’ll be added to the waitlist in the order you signed up. More information and instructions are on our Tickets for Firefly <https://www.fireflyartscollective.org/getting-ready/tickets/> page and you can direct any questions to the Ticket Core volunteers at tickets(a)fireflyartscollective.org. Once you register, you’ll be able to see all the different types of volunteer shifts you can sign up for. Are you interested in volunteering but aren’t sure where to start? Grab yourself a copy of the wonderful Volunteer Role Finder <https://docs.google.com/spreadsheets/u/1/d/1UD4nSSNYi5M5mWEmvrBbktZ4aC5hqma…>! Just follow that link and “Make A Copy” to start exploring! We’re all excited to get back home to Vermont – look for announcements of Work Weekend signups coming soon! See you all in the woods in a bit over a month, if not sooner! Firefly Ticket Core

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Firefly 2025 Ticket Registration and Important Policy Changes
by The Firefly Official Announcement List 16 May '25

16 May '25

Dear Fireflies, The official start of the Firefly 2025 season has arrived! Starting on Monday, May 19th you will be able to register for a ticket at [ https://tickets.fireflyartscollective.org/ | https://tickets.fireflyartscollective.org ] ! Registration for the Ticket Lottery will be open until May 26th and Lottery results sent out on the 28th. If you register after the 26th you’ll be added to the waitlist in the order you signed up. More detailed information will be shared on the 19th. Prior to opening ticket registration we would like to share changes that may affect participant privacy and ticketing eligibility for 2025. The property at 419 Christian Hill Rd, at which a portion of the event takes place, changed ownership unexpectedly on May 1, 2025. The new owners of the property required additional terms in our land use agreement; after negotiation, we agreed upon an addendum to the use agreement as described below. The new terms involve sharing the list of all participant names and possible known criminal background with the landowner, and involvement of the landowner in certain participant ban or removal scenarios. We [ https://forms.gle/D5ZbrsGAiQqcuCWz8 | welcome your feedback ] on these changes, will share aggregate responses, and take these opinions into consideration for future years, however these terms are in effect for the Firefly 2025 event for which ticketing will begin shortly. Sincerely, The Firefly Arts Collective Board of Directors Appendix B: Participant Access and Review Addendum On Landowner and Firefly expectations for the handling of participants who pose clear and immediate danger for the safety of other participants, the event or the Location: 1. Landowner will defer to Firefly rules and procedures with respect to use of the land, attendance by Firefly participants, and conflict resolution during the Use Period. 1. Firefly will provide a mutually agreed representative of Landowner with access to an electronic list of ticketed and waitlisted participants’ preferred and legal names by no later than June 1 (six weeks before the event) upon agreeing to the same terms required of Firefly leadership (see Appendix C: Landowner MOU), including that participant information will not be shared with any third party. Landowner will make every effort to raise concerns about potential participants to Firefly for review by no later than June 15 (two weeks before the event). 1. Firefly will review the eligibility of participants to attend against participation standards detailed in Firefly’s Code of Conduct. When information is made known to the Firefly Board about a ticketed or waitlisted potential participant’s recent criminal history of burglary, destruction of property, or physical violence including assault & battery or sexual assault, or status as a registered sex offender, the Firefly Board, if the start of the event is less than two weeks away or following a regular Board meeting which does not revoke the participant's ticket, will notify Firefly Operations Cluster Leads of this information in a timely manner. Operations Cluster Leads, at their discretion on if this is warranted, will discuss such information with Landowner. If needed, further escalation is performed as described in Section D. Information known only to the Conduct Committee will be private to the Conduct Committee and is explicitly exempt from this clause unless disclosed to the Board. 1. In the event that a credible primary source reports a violation of the event’s Code of Conduct by a ticketed or waitlisted participant and the report involves recent (within the past three years) and recognizable pattern of burglary, assault or sexual assault and is made within two weeks or less before the event, Firefly Board, Landowner, and a third member of the Firefly organization acceptable to both parties (e.g. OOD, Operations Cluster Lead, etc.) will discuss whether the participant represents a clear and imminent physical danger to others or to the event and together come to a decision about whether to warn or temporarily ban the participant. Follow up or full investigation will be done through the established Firefly review process after the event. Participants who are banned have the right to appeal if a decision to ban is made. 1. When an incident is reported by a credible primary source in which a participant’s behavior violates the event Code of Conduct during the event, if Firefly does not choose to remove the participant, Firefly Board on Call, Officer of the Day, and Landowner will discuss whether the participant represents a clear and imminent danger to other participants or to the event and together come to a decision about whether to remove the participant. Firefly will conduct a follow up or investigation after the event and before a warning, temporary ban or indefinite ban is issued to any participant. 1. The Landowner reserves all pre-existing legal rights to remove participants or other Firefly affiliates from the Location who pose an active and imminent risk to the safety and physical integrity of the Location. Appendix C: Landowner Memorandum of Understanding I, _______________________________________, understand that as a prospective, current or former Landowner of Firefly Arts Collective, Inc., I have a responsibility to help the organization fulfill its mission. I believe in the purpose and the mission of the organization, and I agree to act responsibly and prudently as its steward. I agree: 1. To serve as an ambassador for the organization’s work and values to the community, represent the organization in a positive manner, and act as a spokesperson only when such authority has been delegated to me by the Board, 2. When acting as a Landowner, to behave in an ethical manner and comply with all applicable laws, 3. To actively identify any conflicts of interest between my other endeavors and the organization, including but not limited to financial conflicts of interest, and make the Board aware of those conflicts of interest, 4. Familiarize myself with the Firefly bylaws and other rules & procedures posted to the Firefly website, 5. I may become aware of sensitive information over the course of my duties, and I will use good judgment in understanding what information is sensitive and what information I should keep confidential to myself and Firefly. I agree to adhere to this even after ceasing to be a Landowner, and I also understand that this will apply to any sensitive information I receive in my capacity as a prospective or former Landowner.

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New members of the Firefly Board of Directors for 2025
by The Firefly Official Announcement List 15 May '25

15 May '25

Dear Fireflies, Thank you for your comments and feedback over the past several months! We're pleased to announce the addition of three new members to the Firefly Board of Directors: * Max Alexander * Omar Hamilton * Jack Reid Max, Omar, and Jack join our eight current active directors: * Tristan Brown * Jon Evans * Jered Floyd * Iva Gishin * Carly Nix * Peter Salomone * Ollie Shonaldmann * Dan Snyder You can learn more about all board members at [ https://www.fireflyartscollective.org/firefly-arts-collective/board-of-dire… | https://www.fireflyartscollective.org/firefly-arts-collective/board-of-dire… ] We welcome feedback on the Board at any time to [ mailto:board@fireflyartscollective.org | board(a)fireflyartscollective.org ] . If you wish to send feedback anonymously, feel free to use [ https://forms.gle/D5ZbrsGAiQqcuCWz8 | this Google Form ] , or relay it through any board or community member that you trust. Thank you for your participation and we look forward to seeing you in the woods in 2025! Sincerely, The Firefly Arts Collective Board of Directors

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2025 Art/Theme Camp Placement Application is LIVE
by The Firefly Official Announcement List 12 May '25

12 May '25

Calling all artists and theme camp leads: the Placement Application <https://forms.gle/1q3Kc4LaB6ZJoTHF9> is here! The Application is due by Sunday, June 8th in advance of Placement Day on Sunday, June 15th at 11am. All theme camps/art (whether new or returning) will be doing placement at the same time. Please submit the form early, especially if you're planning on seeking advice from Placement Core on where you may want to look for a spot that fits your needs. We're excited to work with you to make this run as smoothly and efficiently as we can! *Optionally*: Follow these links to have your theme camp listed on the website <https://www.fireflyartscollective.org/what-is-firefly/theme-camps/theme-cam…>, and put any events in the What/Where/When <https://firefly-2025.dust.events/> guide! Contact Placement Core at placement(a)fireflyartscollective.org if you have questions.

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The Col for Smol: Grant Submissions Are Now Open for Smol Grants!
by The Firefly Official Announcement List 06 May '25

06 May '25

Over the years, the Firefly Arts Collective has been proud to provide grant support to Firefly artists to enable them to express and fulfill their varied creative visions. These grants are intended to support and promote radically-expressive, community-based, interactive and/or collaborative projects that help define and shape the creative core of the event. Art is a central part of Firefly, and the event wouldn't be the same without the wonderful pieces that have been brought to Vermont over the years. Bringing art is a great way to add a piece of yourself to the event and contribute/participate in a meaningful way. We are now accepting applications for our final grant category, Smol Grants! These grants are available between $40 and $149, and are meant to help cover expenses associated with projects of a small (or “smol”) size or scope. We love smol projects! Small projects fill the woods with art and give an opportunity to people who don’t have the time or resources to commit to something bigger. They are particularly designed to encourage creation by new participants and participants who haven’t brought art to Firefly before, but everyone is welcome to apply! These grants are evaluated on a rolling basis, from now until June 13th, but please note that our budget is not unlimited, and if we run out of money, we will have to close submissions. Submit your application early! For more information, see the Smol Grants <https://www.fireflyartscollective.org/art-at-firefly/art-grants/smol-grants/> page on the website. How to submit? Smol grants, being smol, have a smol application process as well! Follow this link: Apply for a Smol Grant <https://docs.google.com/forms/d/e/1FAIpQLSdwV2kESAsQnYhr7sVQlVbtuy12PyVBCHi…> What to know more about Firefly Art Grants in general? See our Art Grants <https://www.fireflyartscollective.org/participate/art-at-firefly/art-grants/> page on the Firefly website. Other questions? Email us: grants(a)fireflyartscollective.org <3 Firefly Art Grant Core

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