- Announce - lists.fireflyartscollective.org

Early Arrivals and Gate (still seeks volunteers) at Firefly
by The Firefly Official Announcement List 18 Jun '12

18 Jun '12

*Hello, Firefly! Firefly is a mere two weeks away! What's that? A mere fortnight? Surely you jest! I jest not, kind friends, and with the big event so close we can taste it, I have some information for you regarding early arrivals and gate! -=WHO is allowed Early Arrivals=- Only ticketed FIreflies are allowed Early Arrivals. This includes every individual in the vehicle. No ticket, I steal your truck and kick you out. -=WHAT do you have to do to get on Early Arrivals=- If you would like to arrive early (ie: between noon on Tuesday, July 3rd and before the event officially opens at noon on Weds, July 4th), please email earlyarrivals(a)fireflyartscollective.org with the following information: - Full name of each ticketed Firefly (as it appears on your ticket registration) - Responsibilities for which each person (or the group as a whole) is requesting Early Arrival - Camp (if applicable) Be conservative; only request Early Arrivals for the minimum crew necessary for your project. APPLICATION FOR EARLY ARRIVALS DEADLINE: FRIDAY, JUNE 29TH. If you are confirmed: BRING YOUR ID. When you register for Early Arrivals, your name will be added to a list. That name MUST be the name that matches your ID that matches your ticket. This goes double if you have a nickname and no one seems to know your real name. No, a SparklePony GlitterHeart Rainbow Brite ID tag does not count as an ID. Government-issued, please. You will get a wristband for the event. Keep it on. -=WHEN=- Early Arrivals may arrive after noon on Tuesday, July 3rd (or, 24 hours before the event gates open). Please note that this is a request for early admittance, not a guarantee. If permitted, you will receive an email confirmation. Early Arrivals may leave and return to the site. Note that NO re-entry is permitted during Firefly. If you need to go to town, make that happen before noon on Wednesday, July 4th. If you leave during the event, you will not be allowed back in. All cars must be out of the woods by 10a on Wednesday, so the Gate can officially open at noon on Wednesday (July 4th). Absolutely no cars will be permitted into the woods after 9.30a on Wednesday. Please think ahead and work your schedule around this. You can all do math to figure out how long it will take to drive up to Firefly, drive up the road, unload, and bring your car back to the parking lot. Make it happen. No excuses. NO VEHICLES will be allowed in the Firefly event site during the event (noon Wednesday, July 4 through noon Sunday, July 8th). -=VEHICLES allowed in the event site during Early Arrivals=- Only 4WD/AWD vehicles may go into the event site. This is subject to common sense: if your RAV4 is piled high with concrete and lead, sagging under the haul, we may well tell you no, you may not drive up into the event site. This is for everyone's best interest. If you get stuck, we all have to help get your sorry vehicle out, and that is time not spent hauling 600 pounds of propane and 700 miles of tulle up the hill. Not to mention you're probably blocking a lot of people in or out. Absolutely no Priuses, no dump trucks, no mail trucks, no UHauls, no Saabs, no Beetles will be allowed into the event site and this list is not nearly exhaustive. These vehicles barely survive the parking lot. Don't ask to drive it up to the event site. Speaking of ill-suited cars: If you own a low-slung muscle car, consider leave it at home. This goes for everyone, Early Arrivals and regular arrivals. Seriously. The “parking lot” is a graded, gravel horse run. Use common sense and if you routinely bottom out while driving through Harvard Square, carpool with someone else. (PS: Our parking lot is slightly different this year. It’s still not paved, but it’s a step closer. PPS: if it feels like you parked in the same place last year you are parked in the wrong spot. This year's parking lot is further down the road than last year; we'll be there to help y'all out.) -=GATE=- Gate is still looking for volunteers! The Gate crew welcomes new Fireflies, checks IDs, gives out wristbands, and keeps traffic flowing smoothly! The wee hours shifts are still available. The Gate is staffed at all times, to help usher new folks in (or folks out), safely, as well as to be the face of Firefly to visitors or neighbors. Gate crew will have a radio with which to be in touch with Rangers and the Board; you're never alone! Check the schedule here: http://www.fireflyartscollective.org/tiki-index.php?page=Gate and either click on the link "volunteer" for your preferred shift, or email gate(a)fireflyartscollective.org with the shift you'd like, your name, and your email (if you are signing up more than just yourself, please include all information for each person signing up!) Only ticketed Fireflies may sign up for a volunteer shift. -=TICKETS=- Tickets are will-call this year. Bring your government-issued ID. No ID, no ticket, and if you can't prove who you are I will (I bet you all know how this goes), kick you out and steal your truck. Bring your ID. Gate and Greeters are two separate entities this year. Come through the Gate with your ID to match against the Master Ticket List, be given a wristband, and move forth to park your car and see the Greeters for your art ticket and a warm, warm welcome to Firefly! W00t! If you've held on and read this long, I do, in fact, love you. Thank you for your kind patience, and … …see y'all in the woods! xo .clara. Gate and Early Arrivals * -- clara lafrance aerialist ~ performer ~ instructor www.claralafrance.com

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Work Weekend #1 Friday June 15th - Sunday June 17th - Signup Reminder
by The Firefly Official Announcement List 12 Jun '12

12 Jun '12

REMINDER: You must be signed up ahead of time to attend a Work Weekend. The first Work Weekend is THIS weekend and includes Theme Camp and Art Installation placement. Information for this Work Weekend and the other 2 Work Weekends is below, including the links to sign up for each Work Weekend. Thanks, Jen Hill Work Weekend Core Co-Leader Hello happy Fireflies!!! As many of you know, it takes a lot of work for Firefly to happen both before and during the event. Firefly is getting closer by the day and it's almost time to do the necessary tasks to prepare for the event. There are 3 Firefly Work Weekends this year. The Work Weekend Dates and links for signing up are below. Please do not arrive before 6pm on Friday night on each Work Weekend. You **must* *sign up ahead of time to attend a Work Weekend, and will need to check in upon arrival. If you are not signed up ahead of time, you will be asked to leave the site. The number of Work Weekend volunteer spots is limited, so please make sure you sign up early All work and no play isn't any fun, but please keep in mind that everyone's priority during the Work Weekends is to accomplish necessary tasks and complete required projects to make Firefly happen. Some of this year’s projects & tasks include*:* determining locations for various event structures, preliminary site mapping, clearing and marking trails, digging holes, cutting and gathering firewood, road & trail trenching, parking lot preparation, and gathering sticks for the creation of The Bug. The following information is required for signup: - Name - Email Address - Ride/Car Situation (for ride share) - Theme Camp, Art Installation, and/or Core Affiliation - Skills and/or Expertise - Tools bringing for self and/or to share - Specific projects and/or tasks you would like to work on *Work Weekend #1 - Theme Camp & Art Installation Placement and Work Weekend * *Friday June 15th - Sunday June 17th* * * In addition to Work Weekend tasks required for the infrastructure of the event, placement for Theme Camps and Art Installations will take place this weekend starting Saturday afternoon and continuing on Sunday. If you are planning an Art Installation or Theme Camp, please make sure that at least one representative from your camp can attend this Work Weekend. Once your spot is chosen, marked, and cleared through placement co-leaders and mapping, report to a Work Weekend co-leader for assignment and/or direction to Cores for tasks. During this Work Weekend, the only work done for individual camps will be Saturday evening after other tasks and Sunday if there is no need for help with general/Core tasks or after those tasks have been completed. If you have questions specific to this Work Weekend, you can email *2012work1(a)fireflyartscollective.org*. *Work Weekend 1 signup link*: https://docs.google.com/spreadsheet/viewform?formkey=dHludE4yRk93LWJfNnRwdk… *Work Weekend #2 - Work Weekend and Bug Building Weekend* *Friday June 22nd - Sunday June 24th* This Work Weekend will focus mainly on completing Work Weekend tasks and building The Bug. Minimal Theme Camp preparation, such as clearing space and gathering wood will be allowed after general Work Weekend tasks are completed. During this Work Weekend, the only work done for individual camps will be Saturday evening after other tasks and Sunday if there is no need for help with general/Core tasks or after those tasks have been completed. If you have questions specific to this Work Weekend, you can email *2012work2(a)fireflyartscollective.org*. *Work Weekend 2 signup link*: https://docs.google.com/spreadsheet/viewform?formkey=dEw1eG5fNHkwWFpXV0t0Qm… *Work Weekend #3 – Completion of Site Preparation Tasks & Theme Camp preparation Work Weekend * *Friday June 29th - Sunday July 1st* This Work Weekend will be used to complete any remaining event site preparation and Theme Camp Preparation. Theme Camp setup such as clearing space/paths, gathering firewood or unloading firewood delivered from off-site, flying tarps, and building domes or Quonset structures necessary for infrastructure will be allowed this weekend. If you have questions specific to this Work Weekend, you can email * 2012work3(a)fireflyartscollective.org*. *Work Weekend 3 signup link*: https://docs.google.com/spreadsheet/viewform?formkey=dEZZQUw5UEJJTG42czNwXy… Approximately a week before each Work Weekend, an information email will be sent out with detailed information about the Work Weekend, directions to the site, and a waiver that you will need to print out, sign, and bring with you to the Work Weekend. If you have indicated that you need a ride or that you have space available in your vehicle, you will be included on a separate ride share email. Any general Work Weekend questions should be directed to * workgeneral(a)fireflyartscollective.org* * * See you in the woods!! Jen Hill Work Weekend Co-Leader

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Looking to join a Themecamp?
by The Firefly Official Announcement List 07 Jun '12

07 Jun '12

Dear Fireflies, Are you looking for a camp to join? Here's a listing of camps looking for a few extra hands: http://www.fireflyartscollective.org/tiki-index.php?page=PlacementListings Introduce yourself and see what they're up too. pecan Art and Theme Camp Placement Core Leader

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LAST CALL: Placement Registration ends Tomorrow at 11:59pm
by The Firefly Official Announcement List 07 Jun '12

07 Jun '12

Dear Fireflies, Here is your last chance to get on the Map and by golly is it full! The Deadline for Registration is this Friday, June 8th at 11:59pm Fill out the following form: http://form.jotformpro.com/form/21406760545956 See ya' at the Work Weekend June 16th-17th starting Saturday afternoon. Wanna know how it all works? Check out our policies. http://www.fireflyartscollective.org/tiki-index.php?page=PlacementRegistrat… Pecan Art and Theme Camp Placement Core Leader

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What/Where/When and Event Calendar
by The Firefly Official Announcement List 07 Jun '12

07 Jun '12

WHAT: Got an event or an art performance you want on the event calendar? WHERE: Have a themecamp or art project you want listed for the Firefly masses? WHEN: When is all this fun happening???? Deadlines: printed sign at event—June 20, web postings—June 29. **To submit EVENTS for our WHAT/WHERE/WHEN Event Calendar, go here: http://www.fireflyartscollective.org/tiki-index.php?page=WhatWhereWhen **To have your THEMECAMP posted, go here: http://www.fireflyartscollective.org/tiki-index.php?page=PlacementListings **To have your ART posted, go here: http://www.fireflyartscollective.org/tiki-index.php?page=PlacementListings **Looking for a themecamp to join, go here: http://www.fireflyartscollective.org/tiki-index.php?page=PlacementListings

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Work Weekend Signup Information and Links
by The Firefly Official Announcement List 06 Jun '12

06 Jun '12

Hello happy Fireflies!!! As many of you know, it takes a lot of work for Firefly to happen both before and during the event. Firefly is getting closer by the day and it's almost time to do the necessary tasks to prepare for the event. There are 3 Firefly Work Weekends this year. The Work Weekend Dates and links for signing up are below. Please do not arrive before 6pm on Friday night on each Work Weekend. You **must* *sign up ahead of time to attend a Work Weekend, and will need to check in upon arrival. If you are not signed up ahead of time, you will be asked to leave the site. The number of Work Weekend volunteer spots is limited, so please make sure you sign up early All work and no play isn't any fun, but please keep in mind that everyone's priority during the Work Weekends is to accomplish necessary tasks and complete required projects to make Firefly happen. Some of this year’s projects & tasks include*:* determining locations for various event structures, preliminary site mapping, clearing and marking trails, digging holes, cutting and gathering firewood, road & trail trenching, parking lot preparation, and gathering sticks for the creation of The Bug. The following information is required for signup: - Name - Email Address - Ride/Car Situation (for ride share) - Theme Camp, Art Installation, and/or Core Affiliation - Skills and/or Expertise - Tools bringing for self and/or to share - Specific projects and/or tasks you would like to work on *Work Weekend #1 - Theme Camp & Art Installation Placement and Work Weekend * *Friday June 15th - Sunday June 17th* * * In addition to Work Weekend tasks required for the infrastructure of the event, placement for Theme Camps and Art Installations will take place this weekend starting Saturday afternoon and continuing on Sunday. If you are planning an Art Installation or Theme Camp, please make sure that at least one representative from your camp can attend this Work Weekend. Once your spot is chosen, marked, and cleared through placement co-leaders and mapping, report to a Work Weekend co-leader for assignment and/or direction to Cores for tasks. During this Work Weekend, the only work done for individual camps will be Saturday evening after other tasks and Sunday if there is no need for help with general/Core tasks or after those tasks have been completed. If you have questions specific to this Work Weekend, you can email *2012work1(a)fireflyartscollective.org*. *Work Weekend 1 signup link*: https://docs.google.com/spreadsheet/viewform?formkey=dHludE4yRk93LWJfNnRwdk… *Work Weekend #2 - Work Weekend and Bug Building Weekend* *Friday June 22nd - Sunday June 24th* This Work Weekend will focus mainly on completing Work Weekend tasks and building The Bug. Minimal Theme Camp preparation, such as clearing space and gathering wood will be allowed after general Work Weekend tasks are completed. During this Work Weekend, the only work done for individual camps will be Saturday evening after other tasks and Sunday if there is no need for help with general/Core tasks or after those tasks have been completed. If you have questions specific to this Work Weekend, you can email *2012work2(a)fireflyartscollective.org*. *Work Weekend 2 signup link*: https://docs.google.com/spreadsheet/viewform?formkey=dEw1eG5fNHkwWFpXV0t0Qm… *Work Weekend #3 – Completion of Site Preparation Tasks & Theme Camp preparation Work Weekend * *Friday June 29th - Sunday July 1st* This Work Weekend will be used to complete any remaining event site preparation and Theme Camp Preparation. Theme Camp setup such as clearing space/paths, gathering firewood or unloading firewood delivered from off-site, flying tarps, and building domes or Quonset structures necessary for infrastructure will be allowed this weekend. If you have questions specific to this Work Weekend, you can email * 2012work3(a)fireflyartscollective.org*. *Work Weekend 3 signup link*: https://docs.google.com/spreadsheet/viewform?formkey=dEZZQUw5UEJJTG42czNwXy… Approximately a week before each Work Weekend, an information email will be sent out with detailed information about the Work Weekend, directions to the site, and a waiver that you will need to print out, sign, and bring with you to the Work Weekend. If you have indicated that you need a ride or that you have space available in your vehicle, you will be included on a separate ride share email. Any general Work Weekend questions should be directed to * workgeneral(a)fireflyartscollective.org* * * See you in the woods!! Jen Hill Work Weekend Co-Leader

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Firefly Work Weekend Update Announcement - June 9th & 10th Infrastructure Work Weekend has been cancelled.
by The Firefly Official Announcement List 04 Jun '12

04 Jun '12

The June 9th & 10th Infrastructure Work Weekend has been cancelled. The remaining 3 Work Weekends will still be happening as planned. I have listed the dates and descriptions below as a reminder. An announcement with more information about the tasks and projects that need to be completed during the Work Weekends and information about sign-up including links for sign-up will be sent out by this Wednesday. Stay tuned!! -Firefly Work Weekend #1 - Theme Camp & Art Installation Placement and Work Weekend Friday June 15th - Sunday June 17th Placement for Theme Camps and Art Installations will take place this weekend as well as other Work Weekend tasks. If you are planning an Art Installation or Theme Camp, please make sure that at least one representative from your camp can attend this Work Weekend. Only placement, not preparation for Theme Camps and Art Installations will take place this weekend. Please be prepared to work on other Work Weekend tasks before and after Placement. Work Weekend #2 - Work Weekend, minimal Theme Camp preparation Work Weekend Friday June 22nd - Sunday June 24th This Work Weekend will focus mainly on completing Work Weekend tasks. Minimal Theme Camp preparation, such as clearing space and gathering wood will be allowed after general Work Weekend tasks are completed. Work Weekend #3 - Bug Build & Theme Camp preparation Work Weekend Friday June 29th - Sunday July 1st This Work Weekend will be used to complete any remaining event site preparation, building the Bug, and Theme Camp Preparation. Theme Camp setup such as flying tarps will be allowed this weekend.

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REMINDER: Art and Theme Camp Placement Registration this Friday
by The Firefly Official Announcement List 03 Jun '12

03 Jun '12

Howdy Fireflies, We've got so many new exciting Art projects and Theme Camps this year that our map is about to burst! Sign up if you wanna be on the map! The Deadline for Registration is this Friday, June 8th at 11:59pm Fill out the following form to win a place on the map! http://form.jotformpro.com/form/21406760545956 Once again Placement begins at Work Weekend June 16th-17th on Saturday afternoon. Wanna know how it all works? Check out our policies. http://www.fireflyartscollective.org/tiki-index.php?page=PlacementRegistrat… See ya' in the woods, Pecan Art and Theme Camp Placement Core Leader

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Firefly Ticket Art Submission Reminder - Deadline is tomorrow, May 31, 2012 @ 11:59pm
by The Firefly Official Announcement List 30 May '12

30 May '12

*** The deadline is tomorrow, May 31, 2012 @ 11:59pm. If you are feeling you may not be able to finish your great design on time and need a couple of days of extension, let us know and we'll work something out. *** Submissions should be sent to FFTicketArt (at) fireflyartscollective (dot) org Technical details: "Firefly" and "July 4 - July 8, 2012" must be featured in your design 300 dpi or higher resolution 2" x 4 1/2" image size, no borders pdf, Illustrator, Photoshop, png, high quality jpeg. Non-technical: We've always had good-looking tickets at Firefly. The unique and radically DIY ticket artwork produced within the community is just one of the countless awesome things that define the event. Admittedly, we may have even come to take it for granted, that so many of you artistic people would come forward with beautiful designs every year. Indeed, most years we have had more submissions than we could print. So last year we weren't even trying too hard and only sent one announcement early on. We still got some truly beautiful tickets (thank you guys!), but alas, there were fewer of them than in the years past. Well, we've learned our lesson. This year, there will be extra reminders, and we'll be taking it seriously; working with the artists, and making sure that if your entry ends up going to print, you are made appropriately famous inside our small but fabulous community! We're also doing something new this year! After Firefly, there will be an online picture gallery with all art ticket submissions, even if your design wasn't chosen to print. Ticket Art submissions are open to anyone in the community, even if you aren't going to be attending Firefly this year. Also, some general guidelines: There are no formal requirements for the artwork. It is definitely not a design competition. Remember, Firefly is all about DIY. So you should not be afraid to submit your work because you don’t think it looks “professional” enough. But it should be original, above all. If it’s based on some really awesome graphics, but you simply found it on the internets, then it kinda goes against the very philosophy of our event. It may be very simple, it doesn’t have to contain multiple levels of painfully elaborate detail. But it always helps when it looks like some loving effort has been put into it. If it’s just a picture taken at the event, with the word “Firefly” written in whatever was the default font in Photoshop... granted, it can be a really good picture and can still be a good-looking ticket, but it just spells “lazy”. And that may work against your design when compared to others. It’s always a good idea to avoid anything that’s potentially divisive -- such as things that are explicitly about politics, religion, etc. And any references to anything illegal and otherwise inappropriate -- we don’t even have to mention that, do we? So yes indeed, it is time to go and produce some nice-looking tickets! See you in the woods!! Firefly

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Ticket Refund Deadline
by The Firefly Official Announcement List 30 May '12

30 May '12

Dear Fireflies, The deadline for guaranteed refunds is June 15th. If you return your ticket after the 15th we will only be able to refund it if we find somebody on the waitlist still interested in going. The sooner you get your refund the sooner the people in the waiting list will know that they can go. If you want to return your ticket after June 15th the ticket committee will try to find a buyer on the Waitlist. If a buyer is found we will refund your ticket. All tickets are willcall and require a valid ID. Ticket transfers are not allowed. If you show up at the gate and your name is not on the ticket list, we will be forced to turn you away; no exceptions. <3, ~Firefly~

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